Clinics are able to replace paper with electronic forms, reducing storage and increasing efficiency, especially where there are multiple clinic locations

Below are listed some of the advantages of using EPR:-

  • Access to the patient records can be available to all authorised users.
  • Clinicians can enter data directly into the electronic record at the time of visit, thus making the visit history available to other users.
  • Access can be from any location that the clinics operate from and at all times.
  • There will no longer be any “lost” notes.
  • Records will be easy to read and transcribing errors will be minimised.
  • In time there will be no need for physical storage of notes, saving space and resources.
  • Reduction of basic admin tasks such as filing notes, searching for notes, entering data into notes and creating/running reports manually.
  • Reporting of EPR data, which is instantly available, can be done yearly, quarterly, weekly and even daily to check validity of data entered. e.g. Sophid (HIV), GUMCAD (GUM HC60), SRHAD (CASH KT31) and Payment by Results.
  • Ad hoc/bespoke reports can be created for local/management data analysis.
  • Referral/GP letters, diagrams, photos etc can be electronically attached to patient records.
  • Previous attendance data is visible at subsequent visits, so previous history is readily available to the clinician.
  • EPR data entries, amendments and deletions are all fully auditable.

EPR Client Analysis

A MillCare client analysis of their EPR implementation (2008 -2010);


  • 34,000 attendances
  • 100,000 case notes
  • 4 filing rooms
  • Missing notes
  • 12 clerical staff
  • 5 month GUMCAD delay


  • 34,000 attendances
  • NO case notes
  • NO filing rooms
  • NO missing notes
  • 8 clerical staff
  • 5 week GUMCAD delay